Proposal Submission Types

Submit your proposal to the Call to Action (CTA)
Acceptance status emails will be sent on the 21st of November 2017


Overview

In order to best fit the specific needs of our diverse global conference participants, there are different types of sessions at the conference ranging from experiential workshops to quantitative research papers. Please review the definitions here to be sure you select the right format.

The first step in submitting is to select a submission type. There are two kinds of submission categories, Session Submissions and Individual Submissions, and each category has 2 different submission/presentation types. Below are definitions of the different submission types.

Please be advised that accepted proposals may be assigned a different presentation format than was originally submitted, depending on the quantity and quality of proposals received. In some cases, a submission's format is changed because we are unable to group it with other presentations to form a session on a common topic. In other cases, a submission reviews well, but not well enough to garner a concurrent session time slot. Rather than rejecting outright proposals in these situations, we offer them an alternative presentation format such as a poster, six-minute message, or interactive roundtable discussion. Definitions of these converted presentation formats are below. Submitters will be notified in November if they have been accepted to present and in which presentation format they will present. If a proposal is accepted, it is incumbent upon the submitter/presenters to confirm the assigned presentation format before confirming participation in the conference.

IMPORTANT: ALL submissions must be free of identifying information (names, affiliations, etc.) in all fields and papers, if applicable, as they will be distributed for blind review. Submissions that include author-identifying information may be subject to immediate rejection. Submitters will have the opportunity to edit their accepted submissions and add identifying information once scheduling is completed.

Please contact 2018southafricaCTA@ila-net.org with questions or for assistance with the CFP.



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Session Submission Formats

Session submissions are proposals where submitters have already grouped presenters together and have identified chairs (if applicable). They are stand-alone sessions that will be allocated 75 minutes or 90 minutes. The following proposal types are considered to be session submissions:


Panel
(75 or 90 minutes)

A scholarly- or practitioner-based informed discussion and/or debate on a topic or leadership challenge by a minimum of three and a maximum of five people (not counting the chair) with contrasting or complementary points of view. The majority of the session time should be spent in unscripted discussion or debate amongst the panelists moderated by a chair. Formal presentations are not appropriate for this type of session. Submissions for a panel must include a title, short description, and abstract. Available participant roles are session organizer (1 required), chair (1 required), and presenter (minimum of 3, maximum of 5).


Workshop
(75 or 90 minutes)

A practitioner-based interactive demonstration or experiential session rooted in participation and active learning. Only select the workshop format if half or more of the time will be spent on experiential learning and active audience participation focused on the development of new skills, techniques, or proficiencies. Submissions for a workshop must include a title, short description, and abstract. Available participant role is presenter. A workshop submission must:



Individual Submission Formats

Individual submissions are papers or abstracts that have not been submitted as part of a larger session. The program committee will group together three or four related papers/abstracts to create a presentation session and will assign a chair to moderate. Grouped presentation sessions will be allocated 60 minutes or 75 minutes depending on the number of grouped papers/abstracts. Presenters share the allocated time equally with Q&A taken into consideration. The following proposal types are considered to be individual submissions:


Grouped Presentation – Abstract
(grouped with 3-4 other submissions into a 60- or 75-minute session)

Proposals on topics and issues of interest, which may include explorations of best practices, model programs, case studies, theory building, research findings, pedagogy, etc. without an accompanying paper. Submissions for a grouped presentation – abstract must include a title, short description, and abstract. Available participant roles are presenter (maximum of 4) and co-author.


Grouped Presentation – Full Paper
(grouped with 3-4 other submissions into a 60- or 75-minute session)

Proposals on fully developed research, theories, or arguments of a particular point of view submitted with an accompanying complete paper. Submissions for a grouped presentation – paper must include a title, short description, and paper. Available participant roles are presenter (maximum of 4) and co-author. The accompanying paper must:



Converted Presentation Formats

Accepted proposals may be converted to a different presentation format than was originally submitted depending on the quantity and quality of proposals received. In some cases, a submission's format is changed because the program committee is unable to group it with other submissions to form a session on a common topic. In other cases, a submission reviews well, but not well enough to garner a concurrent session time slot. Rather than rejecting outright proposals in these situations, we offer them an alternative presentation format such as a(n) interactive roundtable discussion, poster, or six-minute message. Submitters will be notified in November if they have been accepted and in which presentation format they will present. If a proposal is accepted, it is incumbent upon the submitter/presenters to confirm the assigned presentation format before confirming participation in the conference.

An Interactive Roundtable Discussion is designed for engaging and stimulating discussions within a small group and is an excellent venue for getting targeted feedback and meeting colleagues with similar interests. The presenter(s) have 20 minutes to frame the topic and facilitate a discussion with interested participants joining the table. After twenty minutes, participants have the opportunity to move to another roundtable or remain where they are to continue the conversation. The process is repeated every 20 minutes within the session time frame. Note: No electricity will be available nor will AV equipment or display tables be permitted.

A Poster is an engaging visual display (using text, graphics, photographs, data samples, etc.) of a program, paper, project, or research. Presenters will be assigned set-up and presentation times. During presentation times, presenters will stand by their posters and engage in individualized and informal discussions on their topic with attendees. Note: No electricity will be available nor will AV equipment or display tables be permitted.

A Six-Minute Message is an engaging session designed to allow presenters the opportunity to briefly share findings and emerging ideas (e.g., best practices, new approaches) in a 6-minute, entertaining, TEDTalk-type format. Individual presentation submissions (minimum of 4; maximum of 7) are grouped together by the conference program committee. AV equipment will be available, so slides can be utilized for these presentations. A chairperson will briefly introduce each presenter and, after all 6-minute messages are presented, facilitate an interactive question and answer period.

Note: ALL accepted proposals, regardless of their presentation format, will have the opportunity to upload a paper or presentation material after scheduling is completed.



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