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Proposal Requirements, Evaluation, Notification, and Beyond

CFP Submission Is Now Open Thru 1 February 2018

Acceptance Status Emails Will Be Sent on 10 May 2018

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Notification

Submission confirmations, acceptance/rejection notifications, scheduling information, etc. will be sent by email to the primary email address listed on your ILA profile. Please ensure that your ILA profile includes a valid email address and daytime phone number, and that your email system accepts messages from @allacadem­ic.com and @ila-net.org. These emails will be sent directly from the CFP system, and a copy of every message sent to you by the system is available by logging in and clicking on the Message Center link in the Submitter Menu. If you are concerned that notification emails are not reaching you, please check the Message Center in the CFP system or contact ILA at ILA2018Global@ila-net.org.  

Status notifications will be emailed to everyone by 10 May 2018. All presenters listed on a proposal will be emailed notification; however, lead presenters are responsible for ensuring that all co-presenters receive notifications about presentation status, scheduling information, and/or changes to the presentation format (e.g. from a paper to a poster or from a panel to a roundtable).

All presenters listed on an accepted proposal will be emailed their presentation date, time, and room by 1 July 2018.

If accepted, please confirm your conference participation by 15 July 2018 by registering for the conferenceIf you have not registered for the conference by 15 July your presentation will be subject to removal from the schedule and the presentation slot offered to someone committed to attending.



General Information and Requirements

Registration Requirements

If your proposal is accepted, each presenter must register for the conference. ILA does not pay presenters honoraria, reimburse expenses (e.g., travel, lodging, or copying), or waive conference registration fees. All presenters, chairs, and commentators are required to register and pay published conference fees. Please note that all conference sponsorships come with at least one complimentary registration. We invite you to consider becoming a conference sponsor to receive this benefit! Online conference registration will open in April 2018. Registration fee information is available on the general conference registration webpage.

Audiovisual Equipment

LCD projectors, small extension speakers, and Windows laptops loaded with Microsoft Office will be provided for all presentations in concurrent session rooms. Flip charts and markers will also be provided. Standard WiFi access is available in breakout rooms, however it is shared by all 1,000+ delegates. If you must have high-speed dedicated Internet access for your presentation, you will have to pay for this yourself at a cost to be determined. ILA's director of conferences, Bridget Chisholm, will assist you with the arrangements. She can be reached at conferences@ila-net.org.

No audiovisual equipment or electricity will be available for any type of poster or roundtable sessions.

Affiliation Listings

The names and affiliations (i.e. title, department, organization) of all scheduled presenters, co-authors, chairs, and commentators will be printed in the program. This information will be pulled directly from your ILA profile, so please make sure your affiliation information in your ILA profile is correct. Many of our members and conference presenters work at the nexus of leadership theory and practice and have affiliations at more than one organization. We allow submitters to add two distinct affiliations to their ILA profile in order to share this richness of experience.

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General Proposal Guidelines

Please make sure to review all submission requirements and guidelines prior to submitting. Submissions that do not follow the guidelines will not be reviewed.

Maximum Number of Session Presenters

Panel Discussions should include no more than six (6) presenters plus a chair. All other submission formats should include no more than four (4) presenters plus, if appropriate, a chair and/or commentator.

Consent of Presenters

All participants listed on a proposal must have given their consent to be part of the proposal prior to submission. It is the responsibility of the proposal submitter to adhere to this rule for all individuals listed on the proposal.

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Proposal Information

The proposal review process for ALL proposals, with the exception Emerging Scholars Research Consortium proposals, is a double-blind, peer-review process. To maintain the integrity of this process, your submission title, short description, detailed abstract, and uploaded paper (where required) should be free of presenter names, affiliations, or any other identifying information. Submissions that include any identifying information may be subject to immediate rejection.

Fields

The following fields appear in the online submission system. Unless noted otherwise, all fields are required and appear for all proposal types.

NOTE: The proposal system only allows for plain text to be entered into the following fields. Therefore, all formatted text (font sizes, colors, bolding, italics, etc.) will appear as plain text. Please do not include tables, graphics, photos, etc.

  • Title: In title case (capitalize nouns, pronouns, adjectives, verbs, adverbs, subordinate conjunctions, and any word that is more than three letters long), 110 characters maximum, including spaces. Hint: Choose a title that accurately reflects what your proposal is about. Do not include the entire theme of the conference in your proposal title.
  • Short Description: A brief description of the proposal, which will be used in the online and printed programs. Remember the short description is what will entice attendees to your presentation room in West Palm Beach! 100 words maximum. Hint: Avoid generic statements about leadership, citations of outside sources (save these, if needed, for the detailed abstract), or repetition of your proposal title or the conference theme. If you are proposing a workshop, be sure to discuss the interactive aspects and what participants will experience in the workshop. 
  • Long Description: (for full-/half-day workshop only) A detailed description, which will be used on the ILA web site and the online program to advertise the full-/half-day workshop. 200-words maximum.
  • Detailed Abstract: (not required/available for paper presentation) An expanded explanation of your proposal that will be used to review the proposal and to provide more information in the online program. For workshop proposals, this section must include an outline of the session's flow and time usage and state the experiential aspects of the workshop. 1,000-words maximum, excluding references.
  • References: (not required) If applicable to your submission, you may provide a list of references for the works/research cited in your detailed abstract. These should not be personal or professional references. 1,000-words maximum.
  • Alternate Track: (not required) An opportunity to indicate that your proposal could be considered for one other track. Note that Track Chairs will transfer submissions to second choice tracks if they determine that the submission is not an appropriate fit for their track.
  • Threads: (not required) You are invited to select one of nine threads. The threads are special interest areas addressed by ILA member Learning Communities (LC) and Affinity Groups (AG). These special interest areas will be included as part of your session information in the printed program.
  • Emerging Scholars Research Consortium (ESRC): (for Individual Submissions only) The ESRC is a unique mentoring opportunity at the conference where graduate students or junior scholars present a poster on their research to a group of seasoned senior scholars. Each attendee is also paired with one special scholar who provides in-depth feedback, advice, and fresh perspectives. Poster presentations occur Thursday afternoon (at the same time as the Interactive Roundtable Sessions) at a non-ticketed, closed, special event. In addition, ESRC participants are invited to publicly present their posters during Friday evening’s Hosted Poster Session.

    There are two ways to submit and be considered for the Emerging Scholars Research Consortium:

    1. Submit a paper, presentation, interactive roundtable discussion, or display poster pertaining to your research and select the “Yes” button when asked if you would like to also have this proposal be considered for the ESRC. These submissions will undergo the standard submission review process. In addition, the ESRC organizers will email you additional questions in February about why you would like to participate in the ESRC.
    2. Submit a proposal directly to the Leadership Scholarship track for an Emerging Scholars Research Consortium Display Poster. These submissions will be evaluated and reviewed solely for participation in the ESRC. The ESRC organizers will email you additional questions in February about why you would like to participate in the ESRC.
  • Papers: (for paper presentations only) Uploaded papers are required at the time of submission, but may be edited and re-uploaded before the 1st of February. The papers will be read as part of the review process and must:

    • Be free of author-identifying information (names, affiliations, etc.) everywhere in the document, as it will be distributed for a double-blind review. Submissions that include author-identifying information may be subject to immediate rejection. Accepted submissions will have the opportunity to upload revised papers with author-identifying information once scheduling is completed.
    • Be unpublished and not accepted for publication, but may have been previously presented or scheduled for presentation. This is an opportunity to receive further feedback before advancing towards publication.
    • Be between 2,000 – 2,500 words (not including figures, tables, and references). Note that this paper is for review purposes only. Accepted submissions will have the opportunity to upload longer/complete papers once scheduling is completed.
    • Be completed in the following format: Times New Roman 12-point font, double spaced, 1-inch (2.5 cm) margin, and 8.5 by 11 inch page setting.
    • Be uploaded into the online CFP system before the submission deadline as a Word document that does not exceed 10 MB.

Note: ALL accepted proposals, regardless of their presentation format, will have the opportunity to upload a paper or supplemental presentation material prior to the conference.

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Participant Roles

Please note that not all roles are available for all proposal submission types. The CFP system will show you only those roles available for the proposal submission type you have selected.

Make sure you have the name, email address, organization, and country for each participant. The CFP system is linked to the ILA contact database; you may search by last name to add a person to your submission. If they are not in the database, you can add them during the submission process; however, we ask you to look carefully to help us avoid creating duplicate records. Note that changes to a participant’s name, email address, organization, and country must be made directly in the person’s ILA profile. This information cannot be changed through the CFP system. If information for a person is wrong, please have that person make the necessary changes through their existing ILA profile rather than creating a new profile.

Note: Presenters do not have to be ILA members; however, ILA members receive the best rates on conference registration.

  • Presenter: A contributor to the proposal/research who will attend and present at the conference.
  • Co-author: A person who has contributed to the scholarly research/work behind the proposal but will NOT attend or present at the conference. This role should only be used if the proposal is scholarly in nature. For non-scholarly proposals, only participants attending and presenting at the conference should be listed.
  • Session Organizer: A person who has designed the session, organized the presenters, etc. and who acts as the main point of contact regarding the proposal. Note that session organizers are NOT listed in the online or printed program. Session organizers who are also session participants must be added as a presenter, chair, co-author, or commentator on the proposal.
  • Chair: A person who acts as a session moderator. For a symposium or presentation session, the chair will introduce and thank each presenter, keep time so none of the segments (presentation plus any questions) go over, and moderate any discussion after all have presented. For a panel discussion, the chair will act as a facilitator by briefly introducing the overall panel/panelists, posing discussion questions as necessary, moderating audience participation, and assisting with the session's flow. NOTE: Symposiums require both a chair and a commentator. To maximize participation and role effectiveness, one person should not play both roles, nor should presenters serve in either role.
  • Commentator: A person who draws meaningful connections between symposium presentations, provides useful feedback for presenters, and helps deepen the discussion. Commentators will review the abstracts and/or written papers prior to the conference, noting interesting aspects of each, drafting a few questions, and identifying the links between the papers/presentations. During the symposium, the commentator will share brief and constructive feedback, suggest areas for further exploration, note implications for the field, and offer themes or questions that bridge the papers/presentations. NOTE: Symposiums require both a chair and a commentator. To maximize participation and role effectiveness, one person should not play both roles, nor should presenters serve in either role.
  • Workshop Presenter: A person who will attend and present a full-day or half-day workshop.
  • Workshop Organizer: A person who has designed a full-day or half-day workshop, organized the presenters, etc., and who acts as the main point of contact regarding the workshop. Note that Workshop Organizers are NOT listed in the online or printed program. Workshop organizers who are also presenters should be added a second time as a workshop presenter.

NOTE TO SUBMITTER: As the submitter, you will automatically be listed as a presenter for certain types of submissions (display poster, Emerging Scholars Research Consortium display poster, individual presentation, interactive roundtable discussion, paper presentation, and workshop) or as a session organizer for others (panel discussion, half-/full-day workshop, and symposium).

  • If you are listed as a presenter and do not wish to be, you must add at least one other presenter before removing yourself from the proposal.
  • If you are listed as session/workshop organizer and do not wish to be, you must add at least one other session/workshop organizer before removing yourself from the proposal. 
  • Furthermore, please be aware that session/workshop organizers do not appear in the print program. If you are participating in the session at the conference, please make yourself a presenter, chair, co-author, or commentator in addition to a session/workshop organizer.

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Submission Review Process

Proposals submitted on time and fulfilling all of the requirements will be considered and evaluated. The ILA review process is a rigorous 3-step approach.

Step 1: Track chairs recruit and activate reviewers with areas of expertise that align with their track. At least three reviewers read each proposal. A double-blind review process maintains the anonymity of both presenters and reviewers. The scoring rubric published below and on the ILA submission website guides the assessment of the quality and usefulness of each submission.

Step 2: The track chairs validate the peer scoring. They discuss and evaluate the proposals in their tracks to create a high quality and innovative program that serves the specific needs of their track and the diverse needs of the ILA community. Individual presentations and papers are grouped together and decisions are made about which submissions might be better suited for a roundtable or poster format. Tough decisions are made to determine which submissions will fit into the program and which submissions will not be accepted.

Step 3: The ILA staff, program chair, and program team confer with the track chairs to confirm that all requirements, guidelines, and goals are met. Groupings are reviewed, presentation types are validated, and status notifications are emailed by 10 May 2018 to all individuals who submitted proposals.

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Evaluation Criteria

Symposiums, papers, presentations, posters, roundtables, workshops, and panels will be evaluated under seven (7) general criteria, each worth a maximum of five points. After reading each proposal, the reviewer will score it (Excellent = 5pts; Very Good = 4pts; Adequate = 3pts; Not Very Good = 2pts; Poor = 1pt) based on the specifics about each criterion as described below.

Criteria 1: PROBLEM, NEED, AND SIGNIFICANCE 

Symposiums, Papers, Presentations, Posters, and Roundtables: 

  • Submissions based on scholarly research/theory, literature reviews, etc.: Research problem(s) and need are clearly stated. Significance of the problem is well justified. 

  • Submissions based on a practice that does not contain a scholarly component: Problem and need are clearly stated. Significance of the problem is well justified. The practice, its setting, the organizational needs, and why the practice was significant to the organization and the leadership profession are clearly described.

Workshops: Problem and need are clearly stated, along with the purpose and goals of the session. This should include information about the relationship between these elements and the session's subject material.

Panels: Problem and need are clearly stated, along with the purpose and goals of the session. This should include information about the relationship between these elements and the session's subject material.

Criteria 2: FRAMEWORK 

Symposiums, Papers, Presentations, Posters, and Roundtables:

  • Submissions based on scholarly research/theory, literature reviews, etc.: Research is grounded in a theoretical framework.

  • Submissions based on a practice that does not contain a scholarly component: Practice is grounded in a framework based on the literature and contains references for the materials/information used to design the practice.

Workshops: Submission is grounded in a framework based on the literature. 

Panels: Submission is grounded in a framework based on the literature.

Criteria 3: QUESTIONS AND CONTENT 

Symposiums, Papers, Presentations, Posters, and Roundtables:

  • Submissions based on scholarly research/theory, literature reviews, etc.: Research questions/hypotheses are well articulated and address important questions and relationships.

  • Submissions based on a practice that does not contain a scholarly component: Submission addresses important questions and relationships that test existing knowledge, research, and theory or lead to future research.

Workshops: Includes a detailed description of the session; session description (content) clearly explains the innovative leadership work through creative, interactive presentation formats. 

Panels: Includes a detailed description of the session; session description (content) clearly explains the details regarding why the panel session will benefit attendees. 

Criteria 4: DESIGN 

Symposiums, Papers, Presentations, Posters, and Roundtables:

  • Submissions based on scholarly research/theory, literature reviews, etc.: Research design is the best approach for answering the research questions. Data collection and analysis meet applicable standards of methodological rigor.

  • Submissions based on practice that do not contain a scholarly component: Submission provides information about the design of the practice and evidence that the practice design clearly addressed the organizational need and incorporated what is known about the subject from existing research and theory.

Workshops: Includes a detailed description of the session; session description (content) clearly explains the innovative leadership work through creative, interactive presentation formats.

Panels: Includes a detailed description of the session; session description (content) clearly explains the details regarding why the panel session will benefit attendees.  

Criteria 5: RESULTS, FINDINGS, AND OUTCOMES 

Symposiums, Papers, Presentations, Posters, and Roundtables:

  • Submissions based on scholarly research/theory, literature reviews, etc.: Results and findings are derived logically and/or conceptually from methodology. Abstracts, roundtables, and posters should include at least a statement regarding preliminary findings of at least a portion of the work.

  • Submissions based on a practice that does not contain a scholarly component: Submission includes descriptions of outcomes of the practice, with metrics where appropriate, and ensures that the outcomes are realistically a result of the practice.

Workshops: Clearly states the expected learning outcomes. 

Panels: Clearly states the expected learning outcomes.

Criteria 6: CONCLUSIONS 

Symposiums, Papers, Presentations, Posters, and Roundtables: 

  • Submissions based on scholarly research/theory, literature reviews, etc.: Conclusions are well supported by the study. If research is still in progress then conclusion should be based upon what has been done thus far.

  • Submissions based on a practice that does not contain a scholarly component: Author(s) should briefly describe the main lessons learned from the practice, the next steps for the practice, and what future work could be done to test the practice and its implications for research, theory, and/or practice.

Workshops: Provides evidence that it is new, innovative, and makes a substantive contribution to leadership knowledge and/or practice. 

Panels: Provides evidence that it is new, innovative, and makes a substantive contribution to leadership knowledge and/or practice.

Criteria 7: IMPLICATIONS 

Symposiums, Papers, Presentations, Posters, and Roundtables: 

  • Submissions based on scholarly research/theory, literature reviews, etc.: Research contributes (or may contribute) important, new knowledge to the leadership field. Research lends credibility to the field by focusing on areas of key interest to business, government, and/or society. Authors may elect to suggest (or forecast) how research in progress will contribute to important, new knowledge if research is completed.

  • Submissions based on a practice that does not contain a scholarly component: Practice contributes important, new knowledge to the leadership field. Information lends credibility to the field by focusing on areas of key interest to business, government, and/or society. Author(s) describe the implications for practice and, if applicable, research and theory. Also, are these implications important and/or do they add credibility to the field of leadership?

Workshops: Includes how session provides attendees with implications to the future practice, theory, and/or research.

Panels: Includes how session provides attendees with implications to the future practice, theory, and/or research.

For Full-Day and Half-Day Workshops

After reading each proposal, the reviewer will score it (Excellent = 5pts; Very Good = 4pts; Adequate = 3pts; Not Very Good = 2pts; Poor = 1pt) based on the following criteria:

  • How well does the workshop support the conference theme?
  • Does the session use innovative ideas and approaches?
  • How well does the workshop emphasize the unique cultural aspects of the conference location?
  • What is the probability that the event will be financially viable?
  • What is the probability that the event will appeal to conference registrants?
  • What is the probability that the event organizers have the necessary resources to conduct a successful event?

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