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Proposal Submission Types

CFP Submission Is Now Closed | Scheduling Emails Will Be Sent on 23 July 2018

In order to best fit the specific needs of our diverse ILA global conference participants, there are different types of sessions at the ILA’s global conference ranging from experiential workshops to quantitative research papers. Please review our definitions here to be sure you select the right format for your proposal.

Submitters must first choose a track and then a format. In the online system, presentation formats are divided into two categories to delineate between complete session submissions and submissions to be grouped with others. Detailed descriptions of these categories and proposal types follow.

Please be advised that accepted proposals may be assigned a different presentation format than was originally submitted. In some cases, a submission's format is changed because we are unable to group it with other presentations to form a session on a common topic. Rather than rejecting these worthy proposals, we may offer you an alternative presentation format such as a display poster or interactive roundtable discussion. (That's one reason why we encourage the submission of pre-organized complete panels and symposiums.) If a proposal is accepted, it is incumbent upon the submitter/presenters to make note of the assigned presentation format before confirming participation in the conference.

Please contact ILA2018Global@ila-net.org with questions or for assistance with the CFP.

Proposal Type Quick Links

These are extended, interactive learning sessions that take place on Wednesday, 24 October, prior to the start of the conference, or on Saturday afternoon, 27 October, after the closing plenary.

These are complete sessions that are scheduled to take place Thursday, 25 October – Saturday morning, 27 October.

Conference organizers group accepted individual submissions together and schedule them to take place Thursday, 25 October – Saturday morning, 27 October.

 

Full-Day and Half-Day Workshops

To create opportunities for more in-depth discussion or experiential learning, full-day and half-day workshops are open for proposal submissions. Held at an appropriate off-site location or on site at the Palm Beach County Convention Center, these sessions often highlight local or regional models, activities, organizations, programs, or topics of interest to the ILA community. Full-day and half-day workshops are peer reviewed earlier than other conference submissions and selections are made in late February.

If your full-day or half-day workshop proposal is accepted, the ILA commits to coordinating event registration, marketing, and other assistance as agreed upon between the ILA director of conferences and the workshop organizer. The ILA reserves the right to cancel an event or merge events together if registration goals are not met. The ILA’s CEO and COO are the only parties authorized to enter into contractual or financial obligations under the name “International Leadership Association” for which the ILA is the responsible party.

Full-Day Workshops (six hours each) are offered prior to the conference on Wednesday, 24 October. Half-Day Workshops (three hours each) are offered prior to the conference on Wednesday, 24 October and on Saturday afternoon, 27 October, after the closing plenary. Available participant roles are workshop presenter. In addition to the title, description, and detailed abstract (which must include an outline of the session’s flow and time usage and state the experiential aspects of the workshop) you will need to provide the following answers and information when submitting a proposal:

  • Is your workshop endorsed by an ILA member community? If yes, include the name of the member community.
  • Who is the target audience for this workshop?
  • What will attendees gain from attending this workshop? Please provide two or more expected outcomes.
  • If this is a half-day workshop, on which day do you prefer to offer it:  Wednesday morning or Wednesday afternoon, 24 October, OR Saturday afternoon, 27 October? Please note that while we will do our best to honor your preferred date if your proposal is accepted, we cannot guarantee that your workshop will be scheduled on the date you select.
  • Explain why the session requires more than 90 minutes (longest conference concurrent session).
  • What is the minimum number of attendees you are comfortable offering the workshop to?
  • What is the maximum number of attendees you are comfortable offering the workshop to?
  • Proposed location/venue and its significance?
  • How does this workshop support the conference theme?
  • What are the venue, transportation, and refreshment costs if you are taking your workshop off-site?
  • Regardless of its location, do you anticipate the need for food & beverages?
  • What are the other costs or financial liabilities for this workshop, such as handouts, books, or organizer fees?

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Complete Session Submission Types

Session submissions are proposals where submitters have already grouped papers, presentations, or presenters together and have identified a chair and commentator (if applicable). ILA strongly prefers submissions of this nature and encourages all individuals interested in presenting at the conference to reach out to others and submit a complete session. If you are interested in building your global network and finding new colleagues with whom to submit a conference proposal, we invite ILA members to post your idea on ILA Intersections’ HubILA discussion group to find potential co-presenters!

The following proposal types are considered to be session submissions:

Panel Discussion
(up to 90 minutes)

An informed discussion and/or debate on a topic by up to six people with contrasting or complementary points of view, moderated by a chairperson, with time reserved for audience participation, questions, and comments. The majority of the session time should be spent in unscripted discussion or debate amongst the panelists. Formal presentations are not appropriate for this type of session.  Proposals that include formal presentations by presenters should be submitted as symposiums. Submissions for a panel discussion must include a title, short description, and detailed abstract. Available participant roles are chair (1 required) and presenter (minimum of 3, maximum of 6).

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Symposium
(up to 90 minutes)

A group of 3-5 presentations all related to a specific common subject. Presentation submissions inside the symposium must include a title, short description, and detailed abstract. The symposium as a whole must also have a title and short description. No papers are required for the review process. Accepted submissions will have the opportunity to upload papers/supplemental presentation material prior to the conference. Available participant roles are chair (1 required), commentator (1 required), presenter, and co-author.

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Workshop
(up to 90 minutes)

An interactive demonstration or experiential session rooted in participation and active learning. Only select the workshop format if half or more of the time will be spent on experiential learning and active audience participation focused on the development of new skills, techniques, or proficiencies. Include in the detailed abstract the learning outcomes, an explanation of the interactive components, and a brief overview of how the time will be used. Submissions for a workshop must include a title, short description, and detailed abstract. Available participant role is presenter.

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Individual Submission Formats

Individual submissions are proposals that have not been submitted as part of a larger session. The program team will group accepted papers and presentations into complete sessions. 

The following proposal types are considered to be individual submissions:

Display Poster

A poster is a visual display of a program, paper, research, or project that is set up and staffed by the creator(s) during the hosted poster session on Friday, 26 October. Posters are 4’ x 4’ (1.2m x 1.2m) in size, and two posters will share a standing 8’ x 4’ (2.4m x 1.2m) display board.

Submissions for a display poster must include a title, short description, and detailed abstract. Available participant roles are presenter and co-author.

Note: No electricity will be available nor will AV equipment or display tables be permitted.

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Emerging Scholars Research Consortium Display Poster

Leadership Scholarship Track only; for graduate students and junior scholars only.

A visual display (poster) of current research set up and staffed by the creator, and presented to an invitation only group of seasoned senior scholars during the Emerging Scholars Research Consortium, Thursday, the 25th of October. In addition, accepted participants are invited to publicly present their posters during Friday evening’s hosted poster session. Accepted participants will be matched by research interest with a seasoned scholar and will receive valuable feedback, advice, and meaningful dialogue. Posters are 4’ x 4’ (1.2m x 1.2m) in size, and two posters will share a standing 8’ x 4’ (2.4m x 1.2m) display board.

Graduate students and junior scholars interested in participating in the ESRC can apply to participate in two different ways.

1) Submit a paper, presentation, interactive roundtable discussion, or display poster pertaining to your research and select the “Yes” button when asked if you would like to also have this proposal be considered for the ESRC. These submissions will undergo the standard submission review process. In addition, the ESRC organizers will email you additional questions in February about why you would like to participate in the ESRC.

2) Submit a proposal directly to the Leadership Scholarship track for an Emerging Scholars Research Consortium Display Poster. These submissions will be evaluated and reviewed solely for participation in the ESRC. Submission for an Emerging Scholars Research Consortium display poster must include a title, short description, and detailed abstract discussing the research in more detail. The ESRC organizers will email you additional questions in February about why you would like to participate in the ESRC. Available participant roles are presenter and co-author.

Note: No electricity will be available nor will AV equipment or display tables be permitted.

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Individual Presentation

Not offered in the Leadership Scholarship Track; generally grouped with 2-3 others into a 60 or 75-minute session.

Presentations on topics and issues of interest, which may include explorations of best practices, model programs, case studies, theory building, research findings, pedagogy, etc. Individual presentations are grouped with two to three other accepted proposals to create a presentation session on a common topic. The program team may change accepted individual presentation proposals to interactive roundtable discussions or display posters, if they cannot find other appropriate submissions with which to group you.

Submissions for an individual presentation must include a title, short description, and detailed abstract. Available participant roles are presenter and co-author.

No papers are required for review purposes. Accepted proposals will have the opportunity to upload a paper or presentation material prior to the conference.

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Interactive Roundtable Discussion
(80 minutes)

The roundtable format is designed for engaging and stimulating small group discussions on leadership topics. This format is an excellent venue for getting targeted feedback and meeting colleagues with common interests. The presenter(s) frames the topic, poses questions, and facilitates a discussion with participants joining the table. Roundtables occur simultaneously in a room filled with as many as 50 tables on Thursday, the 25th of October. Approximately every 20 minutes a bell will ring allowing participants the opportunity to move to another roundtable or remain where they are. To maximize participation, no concurrent sessions are scheduled during the roundtable session; however, the Emerging Scholars Research Consortium — a small invitation only event — usually takes place at the same time.

Submissions for an interactive roundtable discussion must include a title, short description, and a detailed abstract that includes the questions to be discussed. Available participant role is presenter.

Note: No electricity will be available nor will AV equipment be provided. You are welcome to use your own laptop (on battery power) at your roundtable discussion.

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Paper Presentation

Generally grouped with 2-3 others into a 60 or 75-minute session.

Research or scholarly work documenting already-conducted research or theory development on leadership topics submitted with an accompanying paper. If accepted, the program team may change paper presentations to interactive roundtable discussions or display posters, if they cannot find other appropriate submissions with which to group you.

Paper presentation submissions to the Leadership Education track will be considered for the “Most Publishable Leadership Education Paper” award, sponsored by SAGE Publishing. The winner(s) will receive travel allowances to West Palm Beach!

Submissions for a paper presentation must include a title, short description, and an uploaded paper at the time of submission. If you do not have a paper completed and ready at the time of submission, then choose individual presentation above. Available participant roles are presenter and co-author.
Uploaded papers must:

  • Be free of author-identifying information (including names, affiliations, etc.) everywhere in the document, as it will be distributed for a double blind review. Submissions that include author-identifying information may be subject to immediate rejection. Accepted submissions will have the opportunity to upload revised papers with author-identifying information once scheduling is completed.
  • Be between 2,000-2,500 words (not including figures, tables, and references). Note that this paper is for reviewing purposes only. Accepted submissions will have the opportunity to upload longer/complete papers once scheduling is completed.
  • Be completed in the following format: Times New Roman 12-point font, double spaced, 1-inch (2.5 cm) margin, and 8.5 by 11-inch page setting.
  • Be uploaded into the online CFP system before the submission deadline as a Word document that does not exceed 10 MB.
  • Be unpublished and not accepted for publication, but may have been previously presented or scheduled for presentation. This is an opportunity to receive further feedback before advancing towards publication.

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