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CFP Home  |  Requirements & Eval  |  Submission Types  |  Presentation Tracks  |  Call for Reviewers  |  Presenter Resources

Proposal Requirements, Evaluation, Notification, and Beyond

CFP Submission Is Now Closed | Acceptance Status Emails Will Be Sent on 10 May, 2017

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Notification

Submission confirmations, acceptance/rejection notifications, scheduling information, etc. will be sent by email to the primary email address listed on your ILA profile. Please ensure that your ILA profile includes a valid email address and daytime phone number, and that your email system accepts messages from @allacadem­ic.com and @ila-net.org. These emails will be sent directly from the CFP system, and a copy of every message sent to you by the system is available by logging in and clicking on the Message Center link in the Submitter Menu. If you are concerned that notification emails are not reaching you, please check the Message Center in the CFP system or contact ILA at 2017brusselscfp@ila-net.org.

Status notifications will be emailed to everyone by May 10, 2017. All presenters listed on a proposal will be emailed notification; however lead presenters are responsible for ensuring that all co-presenters receive notifications about presentation status, scheduling information, and/or changes to the presentation format (e.g. from a paper to a poster or from a panel to a roundtable).

All presenters listed on an accepted proposal will be emailed their presentation date, time, and room by July 1, 2017.

If accepted, please confirm your conference participation by July 15, 2017 by registering for the conference. If you have not registered for the conference by July 15 your presentation will be subject to removal from the schedule and the presentation slot offered to someone committed to attending.

General Information and Requirements

Registration Requirements

If your proposal is accepted, each presenter must register for the conference. ILA does not pay presenters honoraria, reimburse expenses (e.g., travel, lodging, or copying), or waive conference registration fees. All presenters, chairs, and commentators are required to register and pay published conference fees. Online conference registration will open in April 2017. Registration fees information is available on the general conference registration webpage.

Audio-Visual Equipment

LCD projectors, small extension speakers, and PC laptops loaded with Office will be provided for all presentations in concurrent session rooms. Flip charts and markers will also be provided. Standard WiFi access is available in breakout rooms; however it is shared by all 1,000+ delegates. If you must have high speed dedicated Internet access for your presentation, you will have to pay for this yourself at a cost of approximately €100. ILA's director of conferences, Bridget Chisholm, will assist you with the arrangements. She can be reached at 2017brusselsCFP@ila-net.org.

No audio-visual equipment or electricity will be available for any type of poster or roundtable sessions.

Affiliation Listings

The names and affiliations (i.e. title, department, organization) of all scheduled presenters, co-authors, chairs, and commentators will be printed in the program. This information will be pulled directly from your ILA profile, so please make sure your affiliation information in your ILA profile is correct.

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General Proposal Guidelines

Please make sure to review all submission requirements and guidelines prior to submitting. Submissions that do not follow the guidelines will not be reviewed.

Maximum Session Presenters

Panel Discussions should include no more than six (6) presenters plus a chair. All other submission formats should include no more than four (4) presenters plus, if appropriate, a chair and/or commentator.

Confirm Presenters

Proposals must have approval from all participants listed in the proposal prior to submission. It is the responsibility of the proposal submitter to adhere to this rule for all co-presenters.

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Proposal Information

The proposal review process for ALL proposals is a double-blind peer-reviewed process; therefore, every submission title, short description, detailed abstract, and uploaded paper (where required) should be free of presenter names, affiliations, or any other identifying information. Submissions that include any identifying information may be subject to immediate rejection.

Fields

The following fields appear in the online submission system. Unless noted otherwise, all fields are required and appear for all proposal types.

Note: ALL accepted proposals, regardless of their presentation format, will have the opportunity to upload a paper or presentation material after scheduling is completed.

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Participant Roles

Please note that not all roles are available for all presentation formats. The CFP system will show you only those roles available for the presentation format you have selected.

Make sure you have the name, email address, organization, and country for each participant. The CFP system is linked to the ILA contact database; you may search by last name to add a person to your submission.   If they are not in the database, you can add them during the submission process; however, we ask you to look carefully to help us avoid creating duplicate records. Note that changes to a participant’s name, email address, organization, and country must be made directly in the ILA contact database. This information cannot be changed through the CFP system. If information for a person is wrong, please have that person make the necessary changes through the ILA contact database rather than creating a new profile.

Note: Presenters do not have to be ILA members; however, ILA members qualify for a lower conference registration fee.

NOTE TO SUBMITTER: As the submitter, you will automatically be listed as a presenter (for display poster, Emerging Scholars Research Consortium display poster, individual presentation, interactive roundtable discussion, paper presentation, refereed display poster, refereed paper presentation, and workshop) or session organizer (for panel discussion, pre/post-conference workshop, refereed symposium, and symposium).

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Submission Review Process

Proposals submitted on time and fulfilling all of the requirements will be considered and evaluated. The ILA review process is a rigorous 3-step approach.

Step 1: Track Chairs recruit and activate reviewers with areas of expertise that align with their track. At least three reviewers read each proposal. A double-blind review process maintains the anonymity of both presenters and reviewers. The scoring rubric published on the ILA submission website and below guides the assessment of the quality and usefulness of each submission.

Step 2: The Track Chairs validate the peer scoring. They discuss and evaluate the proposals in their tracks to create a high quality and innovative program that serves the diverse needs of the ILA community. The highest quality submissions are recommended for acceptance. Individual presentations and papers are grouped together and decisions are made about which might be better suited for a roundtable or poster format. Panels, workshops, symposia, along with individual submissions, that do not fit the goals or the standards of the conference are identified and flagged for rejection.

Step 3: The ILA staff and Program Chair confer with the Track Chairs to confirm that all requirements, guidelines, and goals are met. Groupings are reviewed, presentation types are validated, and status notifications are emailed by May 10, 2017 to all individuals who submitted proposals. Track Chairs and ILA staff recruit chairpersons and commentators as needed, and scheduling of the sessions takes place in June. Finally, ILA staff works with presenters on polishing program book descriptions and copyediting for style and congruence.

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Evaluation Criteria

There are seven (7) general criteria, each worth a maximum of five points. After reading each proposal, the reviewer will score it (Excellent = 5pts; Very Good = 4pts; Adequate = 3pts; Not Very Good = 2pts; Poor = 1pt) based on the following criteria, specifics about each criterion are included below.

Criteria 1: PROBLEM, NEED, AND SIGNIFICANCE

Symposiums, Papers, Presentations, Posters, and Roundtables

Workshops: Problem and need are clearly stated, along with the purpose and goals of the session. This should include information about the relationship between these elements and the session's subject material.

Panels: Problem and need are clearly stated, along with the purpose and goals of the session. This should include information about the relationship between these elements and the session's subject material.


Criteria 2: FRAMEWORK

Symposiums, Papers, Presentations, Posters, and Roundtables

Workshops: Submission is grounded in a framework based on literature. 

Panels: Submission is grounded in a framework based on literature.

Criteria 3: QUESTIONS AND CONTENT

Symposiums, Papers, Presentations, Posters, and Roundtables

Workshops: Includes a detailed description of the session; session description (content) clearly explains the innovative leadership work through creative, interactive presentation formats.

Panels: Includes a detailed description of the session; session description (content) clearly explains the details regarding why the panel session will benefit attendees.

Criteria 4: DESIGN 

Symposiums, Papers, Presentations, Posters, and Roundtables

Workshops: Includes a detailed description of the session; session description (content) clearly explains the innovative leadership work through creative, interactive presentation formats. 

Panels: Includes a detailed description of the session; session description (content) clearly explains the details regarding why the panel session will benefit attendees. 

Criteria 5: RESULTS, FINDINGS, AND OUTCOMES 

Symposiums, Papers, Presentations, Posters, and Roundtables

Workshops: Clearly states the expected learning outcomes. 

Panels: Clearly states the expected learning outcomes.

Criteria 6: CONCLUSIONS

Symposiums, Papers, Presentations, Posters, and Roundtables
Workshops: Provides evidence that it is new, innovative, and makes a substantive contribution to leadership knowledge and/or practice. 

Panels: Provides evidence that it is new, innovative, and makes a substantive contribution to leadership knowledge and/or practice.

Criteria 7: IMPLICATIONS

Symposiums, Papers, Presentations, Posters, and Roundtables

Workshops: Includes how session provides attendees with implications to the future practice, theory, and/or research.

Panels: Includes how session provides attendees with implications to the future practice, theory, and/or research.

For Refereed Paper Presentation, Refereed Poster, and Refereed Symposium

After reading each proposal, the reviewer will score it (Excellent = 5pts; Very Good = 4pts; Adequate = 3pts; Not Very Good = 2pts; Poor = 1pt) based on the following criteria:

For Pre-Conference Workshops

After reading each proposal, the reviewer will score it (Excellent = 5pts; Very Good = 4pts; Adequate = 3pts; Not Very Good = 2pts; Poor = 1pt) based on the following criteria:

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